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Office Assistant - Volunteer

(Guelph Community Health Centre, Guelph - Downtown Location, Healthy Living)

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Position ID: V-GUE3358 Last Modified: 12 Oct 2021 Last Full Update: 12 Oct 2021
Opportunity Details
Impact StatementSkill build while supporting staff.
ContactHannah Senitt, Volunteer and Student Coordinator, Guelph Community Health Centre; Phone: 519-821-6638 ext 326; Email: volunteer@guelphchc.ca
DutiesVolunteer Office Assistant provides an in-person opportunity for volunteers to support the work of the GCHC, The SEED and staff. GCHC Staff will work with volunteers and re-visit task list, working hours, working location regularly to ensure this is a meaningful and helpful role for both volunteers and staff. Based on Public Health requirements changes may need to be made on a short notice. Volunteers will be notified ASAP when these changes occur.  
 
Volunteers are asked to Review and abide by Guelph CHC’s COVID vaccination policy, Pandemic requirements for screening and stay home if unwell. 
 
 
Based on volunteer interest and staff need, this role may include:  
 
• Monitor and respond to emails messages in an appropriate manner 
• Assist with mass mailouts and donor thank-yous.  
• Laminating, printing and /or organizing outreach materials for The SEED 
• Monitoring office supplies and creating an order as needed. 
• Supporting access to the Pet Food Pantry and tracking inventory 
• Assisting staff with PPE inventory tracking (6-8 week cycle) 
• Assisting staff with Get Connected program (testing phones, preparing kits) 
• Preparing Harm Reduction Kits, PPE Kits or Notes or Hope kits. 
• Phone call reminders to clients, program participants or customer check in calls 
• Data entry and other administrative tasks
Sustainable Development GoalsNo Poverty ; Zero Hunger ; Good Health and Well-Being ; Decent Work and Economic Growth ; Reduced Inequality ; Life on Land
More Info Linkwww.guelphchc.ca
Benefits• In-person volunteer role. 
• Opportunity to support staff in a meaningful capacity during a pandemic.  
• Gain experience working in a community centre in an admin capacity. 
• Be part of a team delivery programs and services during a pandemic. 
• Be appreciated for your hard work and commitment. 
• Build your network and possibility to gain future reference if needed.
Ages18 year(s) and up
Suitable ForAdults (18+) ; Post-secondary students ; Persons with limited mobility
Areas of InterestAdvocacy ; Clerical / Typing / Filing ; Community / Neighbourhood Volunteering ; Customer / Sales Services ; Health Care ; Mental Health / Addictions ; Office Administration ; Pandemic / Coronavirus / COVID-19 Support ; Poverty & Homelessness ; Writing / Editing
Skills/ExperienceCommunication & Interpersonal Skills ; Confidentiality ; Creativity ; Customer Service ; General Computer Skills ; Planning & Organizing ; Research ; Self-Motivated / Work Independently ; Writing & Editing ; • Self-motivated and able to work independently. 
• Research and problem-solving skills. 
• Able to communication through email and phone. 
• Ability to use a variety of computer programs and office equipment. 
• Knowledge of cellphone set up an asset. 
• Knowledge of and commitment to confidentiality is essential. 
• Positive attitude, good judgement and Reliable.  
• Genuine interest in supporting the GCHC in this role.  
• Ability to wear mask for duration of shift.  
• Understanding importance of and ability to follow hand sanitation and PPE guidelines.
Commitment LengthMedium Term (4 months to 1 year)
Interaction LevelSolitary
Minimum Hours2 / Week
Dates and TimesTuesday: Morning 
Wednesday: Morning 
Thursday: Morning 
 
Day and time flexible - weekly commitment preferred
SeasonsYear Round
AccessibilityFully Accessible - Accessible space and washroom, use of computer required & other office equipment ; Wheelchair accessible automatic main entrance ; Dedicated accessible washroom with all features
Number of PositionsGuelph 
 
4 individual(s) needed in total.
TrainingOrientation ; Training is provided ; • General orientation, role specific training and ongoing support 
• Correct use of PPE and COVID protocols 
• Emergency Response Codes (COVID version) 
• Ongoing training and workshop opportunities
TransportationNear public transit
CostThere is never a cost to volunteering with the GCHC!
Agency Details
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Organization NameGuelph Community Health Centre, Guelph - Downtown Location, Healthy Living
Office Phone519-821-6638
Fax519-821-6148
E-Mailinfo@guelphchc.ca
Websitewww.guelphchc.ca
Address & Map
176 Wyndham St N
Guelph, ON N1H 8N9
 
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